How we think about real estate
Real estate accounting is rarely about a single set of books. It is about many sets, tied together through a holding structure, with rent rolls, mortgage amortisations, property-level expenses, and inter-company loans that all have to reconcile. We treat the whole structure as the engagement, not the individual entities, and we design the monthly workflow so nothing drifts between them. Portfolios at scale often add a fractional controller over the top for cash-flow modelling and partner-reporting sign-off.
What makes the books different
- Multi-entity ledgers with intercompany loans, equity pickups, and management fees
- Property-level P&Ls so you can see which buildings are carrying the portfolio
- Mortgage amortisation schedules and capital vs operating expense discipline
- Partner or co-owner reporting when a property is held jointly
What a monthly close looks like for you
Each month we reconcile every bank and credit card feed across the HoldCo and each OpCo, post rent receipts against the rent roll, match mortgage payments to the amortisation schedule, and settle intercompany balances. You receive a consolidated package plus property-level P&Ls, and when a partner distribution is due we produce the backing schedule.
Tools we commonly use for real estate clients
QuickBooks Online or Xero as the ledger, structured with one file per entity and a consolidation view where useful. Buildium, AppFolio, or Yardi for property management when the portfolio warrants it. Dext for receipts, Plooto for vendor payments, and Google Sheets for the amortisation and partner-equity schedules we hand back with the monthly package.
Partners we work with
We work alongside a short list of Vancouver CPAs who specialise in real estate tax — rollovers, Section 85 elections, capital cost allowance planning — and coordinate year-end directly with them. For financing and structure questions, we refer to lenders and commercial lawyers we have worked with across multiple transactions.
A good fit if
- You own two or more properties through a HoldCo or related entities
- You need property-level profitability and clean intercompany accounting
- You work with a CPA at year-end and want the books ready before their season begins