How we think about hospitality
A restaurant's books live or die on daily discipline. Sales come in five different tender types, tips are owed to staff the same night, food and liquor cost have to be tracked separately, and labour is the margin killer if it is not watched weekly. We set up a daily sales reconciliation process that takes your operations manager less than ten minutes, and we build the rest of the close on top of that foundation.
What makes the books different
- Daily sales reconciliations across POS, cash, card, and delivery platforms
- Tip accounting recorded as a liability until paid out, run through payroll with tip handling so the ledger and the paycheque agree
- Separate food, liquor, and merchandise cost tracking for margin analysis
- Labour cost as a percentage of revenue, tracked weekly and reported monthly
What a monthly close looks like for you
Each day your team posts a sales summary from the POS; our team reviews and reconciles weekly. At month-end we match deposits to sales, reconcile tips paid through payroll, post the inventory adjustment if you count, and produce a monthly package with food cost percentage, liquor cost percentage, labour percentage, and prime cost. You know the health of the room by the 10th.
Tools we commonly use for hospitality clients
QuickBooks Online or Xero as the ledger. Toast, Square, or TouchBistro for point of sale, depending on the format. 7shifts or Push Operations for scheduling and labour tracking. Marketman or MarginEdge for inventory when the operation warrants it. Wagepoint or Payworks for payroll with tip integration.
Partners we work with
We work alongside Vancouver CPAs experienced in restaurant tax — tip reporting, liquor licensing, CCA on leasehold improvements — and coordinate year-end directly with them. GST and PST filing is part of the monthly close, so the sales-tax side stays current alongside the operating books. For operational questions, we maintain relationships with hospitality-focused lawyers and commercial real estate agents across the city.
A good fit if
- You run a restaurant, café, bar, or small hospitality group and need daily sales discipline
- You want labour and cost-of-goods ratios reported weekly, not discovered at year-end
- You already use a cloud POS or are ready to move to one